Organizational Meeting

Organizational Meeting (Wednesday, January 3, 2024)

1. Opening Items

  A. Pledge of Allegiance

Mr. Dosen, President Pro Tem, called the meeting to order at 5:00 p.m.

Present:  Mr. Dosen, Mrs. Galek, Mrs. Kramer, Mrs. Kwiatkowski, Ms. O'Mara

Swearing in of New Board Members 

Resolution 2024-01 - Appointment of Board President 

Resolution 2024-02-  Appointment of Board Vice President 

Resolution 2024-03 - Order of Voting on Motions and Resolutions in 2024

Resolution 2024-04 - Superintendent and Treasurer/CFO’s Business

Resolution 2024-05 - Board Appointments

Resolution 2024-06 - Superintendent Committee Appointments

Resolution 2024-07 - Compensation for Meetings in 2024

Resolution 2024-08 - Representation of Legal Counsel

Resolution 2024-09 - 2024 Ohio School Boards Association Membership

Resolution 2024-10 - 2024 Legal Assistance Fund Membership

Resolution 2024-11 - Appointment of Staff to Positions for the 2024 Year

Resolution 2024-12 - Appointment of District Records Officers (DRO) for the 2024 Year

Resolution 2024-13 - Increase in Ohio Minimum Wage

Resolution 2024-14 - District Support Organizations

Resolution 2024-15 - 2024 Board of Education Meeting Dates

Adjournment

   A. Oath of Office - Lisa Galek, Eva O'Mara

3. 2024 Board Organization 

  A. 2024 President Nominations (Accept nominations, no second needed, then ballot)

Mrs. Kwiatkowski nominated Mr. Dosen. There were no other nominations.

  B. 2024 Board President Election Voting (Vote per nominee in the order of nomination)

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes   

  C. Appointment of Board President

Mr. Dosen appointed President for 2024 and declared Resolution 2024-01 adopted.

  D. 2024 Vice President Nominations (Accept nominations, no second needed, then ballot.)

Mr. Dosen nominated Mrs. Kramer. There were no other nominations.

  E. 2024 Board Vice President Election Voting (Vote per nominee in the order of nomination)

  F. Appointment of Board Vice President

The President declared Mrs. Kramer Board Vice President for 2024 and declared Resolution 2024-02 adopted.

 H. Order of Voting on Motions and Resolutions in 2024

Motion by Mrs. Kwiatkowski, seconded by Mrs. Kramer to adopt Resolution 2024-03 as follows:

 The member order of voting shall be in alphabetical order with the exception of the Board President who will vote last.

 Robert's Rules of order shall prevail in determining all board meeting procedural questions.

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes                 

The President declared Resolution 2024-03 adopted.

4. Superintendent and Treasurer/CFO's Business

Motion by Mrs. Kramer, seconded by Mrs. Galek to adopt Resolution 2024-04 as follows:

 A. Authorize of the Superintendent and Treasurer/CFO

RESOLVE under authority of Section 3313.20 O.R.C. that the Board dispense with approval of ordinary bills

 for purchases made under authority of the annual appropriations resolution and permit payment as seems advantageous;

AND FURTHER RESOLVE to waive the reading of the minutes of the Board as authorized by Amended House Bill #424;

AND FURTHER RESOLVE to set the daily allowance for meal reimbursement to $45 per day exclusive of up to 20% tip for the 2024 calendar year;

AND FURTHER RESOLVE to authorize the Treasurer/CFO to invest funds that are not needed to meet current expenditures -

Section 135.09 O.R.C.;

AND FURTHER RESOLVE to authorize the Treasurer/CFO to make appropriate modifications to the budgets as necessary

 during the year; 

AND FURTHER RESOLVE to appropriate a $20,000 Service Fund account in 2024;

AND FURTHER RESOLVE to authorize the Treasurer/CFO to approve blanket purchase orders up to a maximum of $150,000;

AND FURTHER RESOLVE to authorize the Treasurer/CFO to approve charges that exceed Board Policy credit card purchase limitations when there is a benefit to the district

 (i.e. charge of the annual workers compensation premium and true-up); 

AND FURTHER RESOLVE to grant authority to the Superintendent to excuse teachers and other school employees for attendance

 at, and provide all approved expenses for, professional and/or in-service meetings in 2024;

AND FURTHER RESOLVE to grant authority to the Superintendent to approve expenditures for those fringe benefits and other forms

 of non-salary remuneration not prohibited by statute, per formal opinion OAG81-052 clarifying the issue of non-salary remuneration for public employers;

AND FURTHER RESOLVE to grant the Superintendent/Designee authority to file applications for all projects considered desirable for the 

 Brecksville-Broadview Heights City School District;

AND FURTHER RESOLVE to authorize the signature of the Treasurer/CFO, or the facsimile thereof, to be used on all checks and warrants;

AND FURTHER RESOLVE to designate the Superintendent/Designee as purchasing agent for the Brecksville-Broadview Heights City Schools for 2024;

AND FURTHER RESOLVE to recognize the Superintendent/Designee as the appeal officer for out-of-school suspensions;

AND FURTHER RESOLVE to authorize the Superintendent to hire personnel and accept resignations on behalf of the Board, pending final Board approval;

AND FURTHER RESOLVE to authorize the Superintendent to delegate to Principal(s) the authority to enter into contracts, as needed, in areas of 

 photography, yearbook, graduation, and related school events. The Principal will notify Superintendent of such agreements.

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes               

The President declared Resolution 2024-04 adopted.

5. 2024 Board Appointments

Motion by Mrs. Kwiatkowski seconded by Mrs. Kramer to adopt Resolution 2024-05 as follows:

 A. To approve the appointments of Board of Education Representatives listed below:

     Legislative Liaison Person to the Ohio School Boards Association - Mrs. Kramer

     Representative to the Cuyahoga Valley Career Center - Rachel Malec

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes               

The President declared Resolution 2024-05 adopted.

6. Superintendent Committees

Motion by Mrs. Kwiatkowski, seconded by Mrs. Kramer to adopt Resolution 2024-06 as follows: 

 A. RESOLVE to approve the appointments of Board of Education Representatives to Superintendent Committees as listed below:

     Financial Liaison/Audit Committee Person(s) - Mr. Dosen/Mrs. Kwiatkowski

     Representatives to Permanent Improvement Committee - Mr. Dosen/Ms. O'Mara 

     Representatives to the Board Policy Committee - Mrs. Kramer/Mrs. Galek

     Representative to Transportation Appeals Committee - Mr. Dosen

     Representative of the PSO Council - Mrs. Galek

     Representative to Brecksville-Broadview Heights Schools Foundation - Mrs. Kwiatkowski

     Representatives to the Safety & Security Committee - Ms. O'Mara/Mrs. Kramer

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes              

The President declared Resolution 2024-06 adopted.

7. 2024 Meeting Compensation

Motion by Mrs. Kramer, seconded by Mrs. Galek to adopt Resolution 2024-07 as follows:

 A. Resolve to set Board Member compensation at $100 per meeting, effective January 1, 2024.

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes                  

The President declared Resolution 2024-07 adopted.

8. Representation of Legal Counsel

Motion by Mrs. Kwiatkowski, seconded by Ms. O'Mara to adopt Resolution 2024-08 as follows:

 A. Resolution to approve the following list of firms for legal counsel representation during 2024:

 Legal Counsel

 Fisher & Phillips, LLP

 Squire Patton Boggs LLP 

 Weston Hurd, LLp

 Gingo & Bair Law, LLC

 Ennis Britton

 The Riley Law Firm 

Additionally, the Ohio School Board Association (OSBA) and the law directors for the cities of Brecksville and

Broadview Heights may be used as appropriate.

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes 

The President declared Resolution 2024-08 adopted.

9. 2024 Ohio School Boards Association Membership

Motion by Mrs. Kwiatkowski, seconded by Mrs. Kramer to adopt Resolution 2024-09 as follows:

 A. Resolution to approve membership in the Ohio School Boards Association for the calendar year 2024

     in the amount of $11,043.

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes               

The President declared Resolution 2024-09 adopted.

10. 2024 Legal Assistance Fund Membership

Motion by Mrs. Kwiatkowski, seconded by Ms. O'Mara to adopt Resolution 2024-10 as follows:

 A. Resolve to approve Legal Assistance Fund participation with Ohio School Boards Association

     for the calendar year 2024 in the amount of $250.

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes           

The President declared Resolution 2024-10 adopted.

11. Appointment of Staff to Positions for the 2024 Year

Motion by Mrs. Kwiatkowski, seconded by Mrs. Kramer to adopt Resolution 2024-11 as follows:

 A. Resolve to appoint the following staff for 2024 staff positions:

     Title IX Hearing Officer: Assistant Superintendent and Director of Pupil Services

     Anti-Harassment Grievance Officer: Assistant Superintendent and Director of Pupil Services

     504/ADA Compliance Officer: Assistant Superintendent and Director of Pupil Services

     Civil Rights Coordinator: Assistant Superintendent and Director of Pupil Services

     Homeless Liaison: Director of Pupil Services

     Suspension Appeal Officer, as designee for the Board: Assistant Superintendent 

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes            

The President declared Resolution 2024-11 adopted.

12. 2024 District Records Officers (DRO) 

Motion by Mrs. Kwiatkowski, seconded by Mrs. Kramer to adopt Resolution 2024-12 as follows:

 A. Resolve to recognize the Treasurer/CFO and the Director of Pupil Services as District Records Officers (DRO).

     The individuals in this position will also serve as the Brecksville-Broadview Heights Board of Education

     designees in this regard.

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes

The President declared Resolution 2024-12 adopted.

13. Increase in Ohio Minimum Wage

Motion by Mrs. Kwiatkowski, seconded by Mrs. Kramer to adopt Resolution 2024-13 as follows:

 A. Resolve to approve the 2024 Ohio Minimum Wage rate of $10.45 per hour.

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes           

The President declared Resolution 2024-13 adopted.

14. District Support Organizations

Motion by Mrs. Kwiatkowski, seconded by Mrs. Kramer to adopt Resolution 2024-14 as follows:

 A. Resolve to recognize the District support organizations listed below in accordance with Board Policy 9211. 

       1. Parent School Organization (PSO’s)

       2. Parent School Organization Council

       3. Band Boosters

       4. Orchestra Boosters

       5. Vocal Music Boosters

       6. Bee Athletic Boosters

       7. Brecksville-Broadview Heights Schools Foundation

       8. Brecksville-Broadview Heights High School Speech Team Boosters

       9. Brecksville-Broadview Heights High School Robotics Boosters

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes              

The President declared Resolution 2024-14 adopted.

15. 2024 Board of Education Meeting Dates

Motion by Mrs. Kramer, seconded by Mrs. Galek to adopt Resolution 2024-15 as follows:

 A. To approve 2024 Board of Education Meeting Dates.

ROLL CALL: Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes                      

The President declared Resolution 2024-15 adopted.

16. Closing Items

 A. Adjournment

Motion by Mrs. Kwiatkowski, seconded by Mrs. Kramer, to adjourn the Organizational Meeting at 5:30 p.m.

ROLL CALL:  Mr. Dosen, yes; Mrs. Galek, yes; Mrs. Kramer, yes; Mrs. Kwiatkowski, yes; Ms. O'Mara, yes  

Motion carried.

In addition to written minutes, an audio or video recording is retained in BoardDocs.

___________________________________     ________________________________________

Mark Dosen, President                                               Craig Yaniglos, Treasurer/CFO