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Organizational Meeting

January 3, 2019

Education Center 5:00 p.m. This is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting.

Agenda

Opening Items

1.A Pledge of Allegiance Procedural

Call To Order

2.A Call To Order ~ Ellen Kramer, President Pro Tem Procedural
2.B Roll Call Procedural

Approval of Agenda/Addendum Items

3.A Roll Call Procedural

2019 Board Organization

4.A 2019 President Election Action

Note: Accept nominations, no second needed, then ballot.

4.B Roll Call Procedural
4.C Oath of Office for Elected President ~ Conducted by Treasurer/CFO Jeff Hall Action

Mrs. Kramer will now turn the meeting over to the new President.

4.D 2019 Vice President Election Action

Note: Accept nominations, no second needed, then ballot.

4.E Roll Call Procedural
4.F Oath of Office for Elected Vice President ~ Conducted by Treasurer/CFO Jeff Hall Action
4.G Order of Voting on Motions and Resolutions in 2019 Action

The member order of voting shall be in alphabetical order with the exception of the Board President who will vote last. Robert's Rules of order shall prevail in determining all board meeting procedural questions.

4.H Roll Call Procedural

Treasurer/CFO's and Superintendent's Business

5.A Authorize Treasurer/CFO to Request Advance Taxes from Proceeds of Tax Levies Action

Resolution listed below.

5.B Roll Call Procedural

District Administrative Leadership

6.A List of Representatives and Committees Action

Resolve to approve the appointments of Board of Education Representatives and Committees on behalf of the District Administrative Leadership.

6.B Roll Call Procedural

Board of Education Representatives

7.A List of Representatives and Committees Action

Resolve to approve the appointments of Board of Education Representatives on behalf of the Board of Education.

7.B Roll Call Procedural

2019 Meeting Compensation

8.A Compensation for Meetings 2019 Action

Resolve to set Board Member compensation at $100 per meeting, effective January 1, 2019.

8.B Roll Call Procedural

Representation of Legal Counsel

9.A Representation of Legal Counsel Action (Consent)

Resolution to approve the following list of firms for legal counsel representation during 2019:

9.B Roll Call Procedural

2019 Ohio School Boards Association Membership

10.A Ohio School Boards Association Membership Action (Consent)

Resolution to approve membership in the Ohio School Boards Association for the calendar year 2019 in the amount of $8,773.

10.B Roll Call Procedural

2019 Legal Assistance Fund Membership

11.A 2019 Legal Assistance Fund Membership Action (Consent)

Resolution to approve Legal Assistance Fund participation with Ohio School Boards Association for the calendar year 2019 in the amount of $250.

11.B Roll Call Procedural

Appointment of Staff to Positions for the 2019 Year

12.A Appointment of Staff Action

Resolve to appoint the following staff for 2019 staff positions.

12.B Roll Call Procedural

2019 District Records Officers (DRO)

13.A Appointment of District Records Officers (DRO) for the 2019 Year Action

Resolve to recognize the Treasurer/CFO and the Director of Pupil Services as District Records Officers (DRO). The individuals in this position will also serve as the Brecksville-Broadview Heights Board of Education designees in this regard.

13.B Roll Call Procedural

Alternative Tax Budget Fiscal Year 2020

14.A Alternative Tax Budget Fiscal Year 2020 Action

Resolve to adopt the alternative tax budget for the Fiscal Year 2020.

14.B Roll Call Procedural

District Support Organizations

15.A District Support Organizations Action

Resolve in accordance with Board Policy 9211, the Brecksville-Broadview Heights Board of Education acknowledges the following District support organizations:

2019 Board of Education Meeting Dates

16.A 2019 Board of Education Meeting Dates Action

Resolution to approve the 2019 Board of Education meeting dates.

16.B Construction Project Core Meetings Action

Resolution to approve single Board Member representation at Construction Project "Core" Meetings to be held on: 1/10/19, 2/14/19, 3/14/19, 4/11/19, 5/9/19, 6/13/19

16.C Roll Call Procedural

Closing Items

17.A Adjournment Action

Motion to adjourn the Organizational meeting.

17.B Roll Call Procedural

Minutes

 
Organizational Meeting (Thursday, January 3, 2019)
Generated by Michelle Hoover on Wednesday, January 9, 2019

 

1. Opening Items

 A. Pledge of Allegiance

 
Mrs. Ellen Kramer, President Pro Tem, called the meeting to order at 5:00 p.m.
 

Present:  Mr. Dosen, Mrs. Kramer, Mrs. Mack, Mr. Pedersen, Mr. Ziegler

 

Resolution 2019-01 - Approval of Agenda/Addendum Items

Resolution 2019-02 - Election of a President for 2019

Oath of Office for Elected President

Resolution 2019-03 - Election of a Vice President for 2019

Oath of Office for Elected Vice President

Resolution 2019-04 – Order of Voting on Motions and Resolutions in 2019

Resolution 2019-05 – Treasurer/CFO’s and Superintendent’s Business

Resolution 2019-06 – Appointment of Board of Education Representatives

Resolution 2019-07 – Approval of the appointments of Board of Education Representatives

Resolution 2019-08 – Compensation for Meetings in 2019

Resolution 2019-09 – Representation of Legal Counsel

Resolution 2019-10 – 2019 Ohio School Boards Association Membership

Resolution 2019-11 – 2019 Legal Assistance Fund Membership

Resolution 2019-12 – Appointment of Staff to Positions for the 2019 Year

Resolution 2019-13 – Appointment of District Records Officers (DRO) for the 2019 Year

Resolution 2019-14 – Budget for the 2019-2020 Fiscal Year

Acknowledgement of District Support Organizations

Resolution 2019-15 – Board of Education Meeting Dates

Adjournment

 

2. Approval of Agenda/Addendum Items

Motion by Mr. Dosen, seconded by Mr. Pedersen to adopt Resolution 2019-01 as follows:

 A. Approval of Agenda/Addendum Items
ROLL CALL: Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                 
The President declared Resolution 2019-01 adopted.
 

3. Election of a President for 2019 (accept nominations, no second needed, then ballot)

Mr. Dosen nominated Mrs. Mack.  There were no other nominations.

Motion to close nominations and cast a unanimous ballot for Mrs. Mack as Board

President for 2019.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

Mr. Dosen declared Mrs. Mack President for 2019 and declared Resolution 2019-02 adopted.

 

4. Oath of Office for Elected President, Kathleen Mack, Conducted by Treasurer/CFO Jeff Hall

 

Mrs. Kramer will now turn the meeting over to the new President.

 

5. Election of a Vice President for 2019 (accept nominations, no second needed, then ballot)

Mr. Pedersen nominated Mr. Dosen. Mr. Ziegler nominated Mrs. Kramer

Motion to close nominations and cast a ballot for Mr. Dosen as Board Vice

President for 2019.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, no; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, no                   

The President declared Mr. Dosen Vice President for 2019 and declared Resolution 2019-03 adopted.

 

6. Oath of Office for Elected Vice President, Mark Dosen, Conducted by Treasurer/CFO Jeff Hall

 

7. Order of Voting on Motions and Resolutions in 2019
Motion by Mr. Dosen, seconded by Mr. Pedersen to adopt Resolution 2019-04 as follows:

The member order of voting shall be in alphabetical order with the exception of the Board President who will vote last.

Robert's Rules of order shall prevail in determining all board meeting procedural questions.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-04 adopted.

 

8. Treasurer/CFO's and Superintendent's Business
Motion by Mr. Dosen, seconded by Mr. Ziegler to adopt Resolution 2019-05 as follows:
Resolution to authorize the Treasurer/CFO of the Brecksville-Broadview Heights City School District to request the
County/Auditor to advance taxes from the porceeds of the tax levies pursuant to Section 321.340 of the Ohio Revieses
Code to meet current expenses as needed during the period of January 1, 2019 through December 31, 2019;
AND FURTHER RESOLVE under authority of Section 3313.20 O.R.C. that the Board dispense with approval of ordinary bills
for purchases made under authority of the annual appropriations resolution and permit payment as seems advantageous;
AND FURTHER RESOLVE to waive the reading of the minutes of the Board as authorized by Amended House Bill #424;
AND FURTHER RESOLVE to authorize the Treasurer/CFO to invest funds that are not needed to meet current expenditures - Section 135.09 O.R.C.;
AND FURTHER RESOLVE to authorize the Treasurer/CFO to make appropriate modifications to the budgets as necessary during the year. A listing of
modifications will be submitted to the Board monthly;
AND FURTHER RESOLVE to appropriate a $20,000 Service Fund account in 2019;
AND FURTHER RESOLVE to authorize the Treasurer/CFO to approve blanket purchase orders up to a maximum of $10,000;
AND FURTHER RESOLVE to grant authority to the Superintendent to excuse teachers and other school employees for attendance at,
and provide all approved expenses for, professional and/or in-service meetings in 2019;
AND FURTHER RESOLVE to grant authority to the Superintendent to approve expenditures for those fringe benefits and other forms of
non-salary remuneration not prohibited by statute, per formal opinion OAG81-052 clarifying the issue of non-salary remuneration for public employers;
AND FURTHER RESOLVE to grant the Superintendent or her designee authority to file applications for all projects considered desirable for the
Brecksville-Broadview Heights City School District;
AND FURTHER RESOLVE to authorize the signature of the Treasurer/CFO, or the facsimile thereof, to be used on all checks and warrants;
AND FURTHER RESOLVE to designate the Superintendent or her designee as purchasing agent for the Brecksville-Broadview Heights City Schools for 2019;
AND FURTHER RESOLVE to recognize the Superintendent or her designee as the appeal officer for out-of-school suspensions;
AND FURTHER RESOLVE to authorize the Superintendent to hire personnel and accept resignations on behalf of the board, pending final board approval;
AND FURTHER RESOLVE to authorize the Superintendent to delegate to Principal(s) the authority to enter into contracts, as needed,
in areas of photography, yearbook, graduation, and related school events.  Principals will notify superintendent of such agreements.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-05 adopted.

 

9. Appointment of Board of Education Representatives and Committees on behalf of the District Administrative Leadership.

Motion by Mr. Pedersen, seconded by Mr. Dosen to adopt Resolution 2019-06 as follows:

Representative to Transportation Appeals Committee - Mr. Dosen

Representatives to the PSO Council - Mr. Pedersen

Legislative Liaison Person to the Ohio School Boards Association -Mr. Dosen                                                                                                                         

Liaison Person(s) for Brecksville Council – Rotating - Mr. Ziegler/Mrs. Kramer

Liaison Person(s) for Broadview Heights Council – Rotating - Mr. Dosen  

Representative to Broadview Heights Tax Incentive Review Council (TIRC) - Mr. Dosen

Representative to Brecksville-Broadview Heights Schools Foundation - Mrs. Mack/Mrs. Kramer

Representatives to Partnership for a Healthy Community - Mrs. Kramer/Mr. Pedersen

Representative to the Yuletide Hunger Program - Mr. Pedersen                                    

Representative to the Wellness Committee - Mr. Ziegler

Representative to the Cuyahoga Valley Career Center - Mr. Jim Gilbride

Representative to Community Awareness and Prevention Association (CAPA) - Mr. Ziegler 

Representative to the Safety & Security Committee - Mrs. Kramer/Mr. Pedersen  

Liaison Person for Business Advisory Council (Mr. Coad through NEO ESC) - Mr. Dosen

Resolution to approve the appointments of Board of Education Representatives and Committees   

on behalf of the District Administrative Leadership. 

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-06 adopted.

 

10. Appointment of Board of Education Representatives on behalf of the Board of Education.

Motion by Mr. Dosen, seconded by Mr. Ziegler to adopt Resolution 2019-07 as follows:

Financial Liaison/Audit Committee Person(s) - Mr. Dosen/Mr. Ziegler

Representatives to Permanent Improvement Committee - Mr. Dosen/Mrs. Kramer  

Representatives to the Board Policy Committee - Mr. Pedersen/Mrs. Mack  

Resolution to approve the appointments of Board of Education Representatives on behalf of the Board of Education.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-07 adopted.

 

11. Compensation for Meetings 2019

Motion by Mr. Pedersen, seconded by Mr. Dosen to adopt Resolution 2019-08 as follows:

Resolve to set Board Member compensation at $100 per meeting, effective January 1, 2019.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-08 adopted.

 

12. Representation of Legal Counsel

Motion by Mr. Dosen, seconded by Mr. Pedersen to adopt Resolution 2019-09 as follows:

Resolution to approve the following list of firms for legal counsel representation during 2019:

Ennis Britton Co., LPA

Fisher & Phillips, LLP

Pepple and Waggoner Ltd.

                                     Roetzel & Andress LPA

Smith, Peters & Kalail Co., LPA

                                     Squire Patton Boggs LLP                            

Additionally, the Ohio School Boards Association (OSBA) and the law directors for the cities of Brecksville and

Broadview Heights may be used as appropriate.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-09 adopted.

 

13. 2019 Ohio School Boards Association Membership

Motion by Mr. Dosen, seconded by Mr. Ziegler to adopt Resolution 2019-10 as follows:

Resolution to approve membership in the Ohio School Boards Association for the calendar year 2019 in the amount of $8,773.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-10 adopted.

 

14. 2019 Legal Assistance Fund Membership
Motion by Mr. Dosen, seconded by Mr. Ziegler to adopt Resolution 2019-11 as follows:
Resolution to approve Legal Assistance Fund participation with Ohio School Boards Association
for the calendar year 2019 in the amount of $250.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-11 adopted.

 

15. Appointment of Staff to Positions for the 2019 Year

Motion by Mr. Dosen, seconded by Mr. Pedersen to adopt Resolution 2019-12 as follows:
Title IX Hearing Officer:  Director of Human Resources
Anti-Harassment Grievance Officer:  Director of Human Resources and Director of Pupil Services
504/ADA Compliance Officer:  Director of Pupil Services and Director of Human Resources
Civil Rights Coordinator:  Diretor of Pupil Services
Homeless Liaison:  Director of Pupil Services
Suspension Appeal Officer, as designee for the Board:  Director of Human Resources

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-12 adopted.

 

16. Appointment of District Records Officers (DRO) for the 2019 Year

Motion by Mr. Dosen, seconded by Mr. Ziegler to adopt Resolution 2019-13 as follows:

Resolve to recognize the Treasurer/CFO and the Director of Pupil Services as District Records Officers (DRO).

The individuals in this position will also serve as the Brecksville-Broadview Heights Board of Education designees in this regard.

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-13 adopted.

 

17. Alternative Tax Budget Fiscal Year 2020

Motion by Mr. Dosen, seconded by Mr. Pedersen to adopt Resolution 2019-14 as follows:

1.  Public Hearing on the Proposed Alternative Tax Budget Fiscal Year 2020

2.  Resolution Adopting the Alternative Tax Budget for the Fiscal Year 2020

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-14 adopted.

 

18. Resolve in accordance with Board Policy 9211, the Brecksville-Broadview Heights Board of Education

acknowledges the following District support organizations:

       1. Parent School Organizations (PSO’s)

       2. Parent School Organization Council

       3. Band Boosters

       4. Orchestra Boosters

       5. Vocal Music Boosters

       6. Bee Athletic Boosters

       7. Brecksville-Broadview Heights Schools Foundation

       8. Brecksville-Broadview Heights High School Speech Team Boosters

 

19. 2019 Board of Education Meeting Dates

Motion by Mr. Dosen, seconded by Mr. Pedersen to adopt Resolution 2019-15 as follows:

A. 2019 Board of Education Meeting Dates

B. Construction Project Core Meetings - Resolution to approve single Board Member representation at Construction Project "Core"
Meetings to be held on: 1/10/19, 2/14/19, 3/14/19, 4/11/19, 5/9/19, 6/13/19

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes                   

The President declared Resolution 2019-15 adopted.

 

20. Adjournment

Motion by Mr. Dosen, seconded by Mr. Pedersen, to adjourn Organizational Meeting at 6:05 p.m.

 

ROLL CALL:  Mr. Dosen, yes; Mrs. Kramer, yes; Mrs. Mack, yes; Mr. Pedersen, yes; Mr. Ziegler, yes

                   

 

Motion carried.

 

     In addition to written minutes, an audio recording is incorporated and retained in the records of

     the School Board.

 

 

 

_______________________________________  ________________________________________

Kathleen Mack, President                                         Jeff M. Hall, Treasurer/CFO